10.13.4 Calibration Records
Organizations should maintain controlled records for RF assessment instruments, including:
- calibration certificates and traceability;
- calibration intervals, due dates, and the basis for any interval change;
- repairs, servicing, firmware changes, and post-repair calibration;
- pre-use, functional, and battery checks; and
- equipment identification, accessories, probes, serial numbers, and service status.
AS/NZS 2772.2 requires assessors to understand the calibration status of their instruments. Calibration intervals should follow the manufacturer's recommendation or an appropriate calibration-control process and be reviewed if instrument drift is identified.
10.13.5 Training Records
Training and competency records show the basis on which a person was authorized to enter an area or perform RF work. They may include:
- the person's name or identifier, role, and RF exposure category;
- training, site information, task instruction, and practical experience completed;
- completion, assessment, authorization, and expiry or review dates;
- competency results, limitations, supervision requirements, and authorizations;
- refresher training, reassessment, and retraining; and
- relevant qualifications or certifications and the instructor or assessor.
Records should allow supervisors and the Responsible Person to confirm current competence and identify when refresher training, reassessment, closer supervision, or renewed authorization is required.
10.13.6 Maintenance Records
Maintenance can change source characteristics, RF containment, interlocks, access controls, and the assumptions in an exposure assessment. Records should therefore cover:
- transmitter, amplifier, feeder, connector, and waveguide servicing;
- antenna replacement, relocation, orientation, pattern, or height changes;
- shielding, enclosure, seal, or leakage-control work;
- power, frequency, duty-cycle, beam, or other configuration changes;
- equipment, firmware, and software upgrades;
- interlock, alarm, isolation, and access-control inspection or testing; and
- faults, corrective maintenance, temporary repairs, and return-to-service checks.
The management-of-change process should use these records to determine whether the exposure assessment, boundaries, signs, procedures, training, or applicable Plan must be updated before normal operation resumes.